Adaptive
AI-native construction project accounting platform whose agents handle job costing, AP, billings, WIP, forecasting, change orders, and compliance alongside a contractor's existing ERP.
Definition
Adaptive (adaptive.build) is an AI-native project accounting platform for construction. Its agents capture bills, receipts, card transactions, commitments, and change orders, then code them to the job, cost code, cost type, phase, or division structure a contractor already uses and route exceptions to a person for review. Named agents include an AP Clerk, Billings Clerk (cost-plus, fixed-price, and AIA billings), Change Order Clerk, Lien Waiver Clerk, Insurance Tracking Clerk, Field Coordination Clerk, and a WIP Analyst that assembles costs, billings, commitments, contracts, and retainage into a weekly WIP report. The Field Coordination Clerk checks in with superintendents and PMs by voice, text, or email and reads daily logs and meeting notes so variances come with an explanation. Adaptive works alongside Sage, QuickBooks, Foundation, Acumatica, and Procore rather than replacing the ERP, which stays the system of record. It also offers a version for accounting firms that serve construction clients. Pricing is not published; contact the vendor.
In Depth
Project accounting at a mid-size contractor runs on two streams that rarely meet on time: the numbers in the ERP and the story from the field. A project accountant can see that concrete is 12% over on a job, but the reason (an unpriced change, a bad buyout, a retainage error) usually lives in a superintendent's head or a daily log nobody in the office has read. Adaptive is built around closing that gap. Its agents pull invoices, card charges, commitments, and change orders into the contractor's own cost structure, and a separate agent calls or texts supers and PMs on a set cadence so the explanation arrives with the variance.
The product is organized as a set of named clerks, each owning one recurring task: AP coding and approval routing, billing drafts (including AIA pay applications), change order follow-up, lien waiver collection, and certificate of insurance tracking. The WIP Analyst sits on top and assembles the weekly WIP from all of it. Everything is framed as prepare and route: exceptions go to a person, and approved data syncs back to Sage, QuickBooks, Foundation, or Acumatica, with Procore as a project data source. The ERP stays the book of record.
When evaluating it, start with the workflow under the most pressure (often AP volume or month-end WIP) and test it on live jobs with your real cost code structure, not a clean demo chart of accounts. Ask how exception rules are configured, what the audit trail looks like when an agent recodes a bill, and how the field check-ins land with supers who already get too many texts. Pricing is not public, so plan on a sales conversation.
Examples
A controller receives a WIP report on Monday morning that already includes PM explanations for the two jobs trending over budget
The AP Clerk codes a supplier invoice to the correct job and cost code, flags it as a possible duplicate, and holds it for review before it syncs to Sage
The Lien Waiver Clerk blocks a subcontractor payment until the conditional waiver for that pay period is collected
Frequently Asked Questions
Adaptive (adaptive.build) is an AI-native project accounting platform for construction. Its agents capture bills, receipts, card transactions, commitments, and change orders, then code them to the job, cost code, cost type, phase, or division structure a contractor already uses and route exceptions to a person for review. Named agents include an AP Clerk, Billings Clerk (cost-plus, fixed-price, and AIA billings), Change Order Clerk, Lien Waiver Clerk, Insurance Tracking Clerk, Field Coordination Clerk, and a WIP Analyst that assembles costs, billings, commitments, contracts, and retainage into a weekly WIP report. The Field Coordination Clerk checks in with superintendents and PMs by voice, text, or email and reads daily logs and meeting notes so variances come with an explanation. Adaptive works alongside Sage, QuickBooks, Foundation, Acumatica, and Procore rather than replacing the ERP, which stays the system of record. It also offers a version for accounting firms that serve construction clients. Pricing is not published; contact the vendor.
A controller receives a WIP report on Monday morning that already includes PM explanations for the two jobs trending over budget. The AP Clerk codes a supplier invoice to the correct job and cost code, flags it as a possible duplicate, and holds it for review before it syncs to Sage. The Lien Waiver Clerk blocks a subcontractor payment until the conditional waiver for that pay period is collected.
More AEC Tools Terms
View allAdd AI to your Adaptive workflow
Nomic is purpose-built AI for architecture, engineering, and construction. Connect your project data and start getting answers in minutes.